G|M Business Interiors is southern California’s premier dealer for Herman Miller and Knoll furniture. With our history dating back to 1944, G|M’s success continues because of our team of dedicated and professional employees, who embrace passion for excellent furniture design, operational proficiency and most importantly, delighted customers!

ROLE SUMMARY
This role is responsible for the daily administration of basic accounting tasks.  The position primarily provides staff assistance to the AP Specialist.

COMPENSATION
$21 per hour. Paid time off, health insurance benefits, and a 401(k) plan are also available for eligible team members.

PRIMARY DUTIES

• Process major vendor and supplier invoices for prompt pay discounts.
• Match purchase orders to invoices.  Resolve pricing discrepancies promptly.
• Reconcile major vendor statements.
• Support and assist daily AP/PO invoicing and payment selection process.
• Pull ACH/check supports for the signer to review and sign.
• Assist AP to scan and upload ACH/checks into Doctray.
• Assist the Payroll Specialist to review and enter time entries for subcontractors by comparing labor recap forms to the respective daily installation schedules.
• Review subcontractor’s invoices to ensure the hours and amounts billed match the approved labor recap form, approved rate sheets and comply with the labor law.
• Process urgent AP requests to meet deadlines.
• Prepare and process year-end 1099.
• Handle vendor correspondence via phone or email.
• Maintain and update CA licenses and other state licenses if needed.
• Maintain vendor in Sage to reflect accurate address, contact information and payment terms.
• File, maintain, and distribute accounting documents, records, and reports.
• Assist AR and other general accounting staff as needed.

QUALIFICATIONS

• High school diploma, or GED.  Associate’s degree in Accounting or related field preferred.
• 2 years’ work experience in accounting or administrative roles.
• Proficient with Microsoft Office applications. Previous experience with Sage 100 a plus.
• Effective verbal and written communication skills.
• Acute attention to detail and ability to handle multiple tasks
• Ability to work in a fast-paced environment and meet multiple simultaneous deadlines
• Strong organizational, research, follow-up, and time management skills
• Ability to learn quickly and work independently as well as contribute as part of a team

This job description provides information about the general nature and level of work performed by team members assigned to this classification. It is not an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. A team member may be required to perform duties outside of normal responsibilities from time to time and at any time, as needed.

G|M Business Interiors is an Equal Opportunity Employer.